Why Exhibit and Sponsor?
The NYSRPS Annual Conference is more than an event—it’s a strategic opportunity to put your brand directly in front of the professionals who plan, purchase, influence, and implement parks and recreation services across New York State.
If your goal is to increase visibility, generate qualified leads, and build long-term relationships with decision-makers, this is where you need to be!
Direct Access to Decision-Makers
Our attendees are not just participants—they are buyers and influencers with real purchasing power.
High-Value Audience = Strong ROI
This conference attracts a concentrated audience of professionals from across New York State, representing municipalities, schools, youth organizations, therapeutic recreation, and community-based organizations.
Maximize Your Visibility
Sponsorship and exhibitor opportunities are designed to ensure your brand is seen, recognized, and remembered. This is your chance to position your organization as a trusted, go-to partner within the parks and recreation community.
Build Relationships That Last
Parks and recreation is a relationship-driven field. The NYSRPS Annual Conference creates an environment where connections are meaningful, conversations are intentional, and partnerships are built on trust. From the exhibitor hall to networking events and informal interactions, you’ll have multiple touchpoints to interact.
Invest Where It Matters
When you sponsor or exhibit at NYSRPS, you’re not just marketing—you’re investing in a targeted audience that is actively looking for what you offer.
Many attendees are not only end users of products and services—they are also influencers, recommenders, and purchasing decision-makers within their agencies and organizations. The conference provides direct access to professionals actively seeking ideas, resources, vendors, and partnerships they can bring back to their communities.
Targeted Audience
The NYSRPS Annual Conference attracts a broad and engaged audience representing many sectors that support community life, public spaces, and quality of life initiatives.
Municipal administrators, department heads, decision-makers, and municipal parks and recreation departments provide leadership, purchasing influence, planning, and capital improvement decision-makers. These are the individuals actively seeking products, services, and partnerships to bring back to their communities—making this a highly efficient and targeted sales environment.
Youth, senior, and community program leaders looking for programming support, events, camps, athletics, aquatics, and community engagement ideas.
Parks maintenance, grounds, and operations teams, along with facility management professionals, are seeking grounds equipment, playgrounds, park amenities, landscaping, field maintenance, snow and ice management, safety products, and facility infrastructure.
Therapeutic recreation professionals and adaptive service providers are seeking adaptive programming innovations, accessibility resources, inclusive equipment, and wellness supports.
Attendees also include public health partners, nonprofits, senior services, universities, emerging professionals, and community-based organizations, all looking for the next best thing to implement in their line of work.
Exhibitor Packages
The NYSRPS Conference Exhibit Hall is a high-energy, high-impact environment designed to connect exhibitors with parks and recreation professionals actively seeking new ideas, resources, and partnerships. This is your opportunity to put your organization face-to-face with key decision-makers in municipal recreation, parks operations, programming, facilities management, and community services.
NYSRPS Member rate available upon registration. Early Bird Discount Registration ends June 30th
Exclusive
- The standard registration package PLUS:
- Approximately 17x6 space located in the highest traffic area
- Includes an extra day of showcase at the conference
- Includes an additional Standard Booth in the Exhibit Hall
Prime
- The standard registration package PLUS:
- Prime location areas near food/beverage, & high traffic areas
- Opportunities for participation in attendee engagement activities
- Includes additional expourse opportunities
Standard
- Table - 6 ft, Chairs, Table Cloth, Table Skirt, Waste Basket
- Two Exhibitor Representatives and Conference Registration
- All Conference Meals (except for the Awards and Recognition Ceremony) and networking socials
- Information Listed on our Conference App Company Information in Conference Guide
- Exhibitor Meet & Greet Free Wi-Fi & Electricity Hook Up
Add-Ons
Exhibitor registration includes two representatives. Additional representatives must be added.
Cost: $280
Exhibit Hall Experience
Our exhibit space is designed to maximize interaction and visibility, featuring:
- Dedicated exhibit hall hours built into the conference schedule
- High attendee traffic during breaks, meals, and networking sessions
- Opportunities for live demonstrations and engagement
- Visibility across conference promotions and signage
- A welcoming, professional environment focused on connection
Exhibiting with NYSRPS is more than setting up a table—it’s about becoming part of a professional community. Exhibitors are viewed as valued partners who contribute to the growth, innovation, and success of parks and recreation services statewide.
To reserve exhibit space or learn more about availability and logistics, please contact our Vendor Chair. Ryan Rockefeller at rrockefeller@parmany.gov.
Sponsorship Opportunities
Position your organization in front of a highly engaged audience of parks and recreation professionals, municipal leaders, educators, and decision-makers from across New York State and beyond. Sponsoring with NYSRPS is more than visibility—it’s a direct connection to the people shaping the future of recreation, parks, and community wellness.
Our annual conference and year-round engagement opportunities offer multiple levels of sponsorship designed to maximize your exposure, strengthen your brand presence, and generate meaningful ROI through targeted access to key influencers and buyers in the field.
RALPH WILSON - $32,000 - Ultimate Brand Exposure
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- Banners displaying the business logo and information are prominently displayed throughout the hotel in high-traffic areas for all guests to see
- i.e., welcome signs in hotel lobby, stairs, elevator wrap, lounge area
- Logo (& possibly info) on all conference attendees' room key cards and/or bracelets that will act as room access and all social entrances
- An electronic Excel file of all conference attendees
- Welcome message on all conference attendees' hotel room TVs.
- Logo displayed in all educational rooms throughout the entire conference.
- Conference branded WIFI
- Includes a Prime Booth
- Includes a full-page advertisement in the conference guide
- Promotion on all NYSRPS social media platforms
- Banners displaying the business logo and information are prominently displayed throughout the hotel in high-traffic areas for all guests to see
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Networking Socials - $15,000 - $30,000 - Host of Event
BILLS MAFIA - Tuesday Night
TABLE SMASH TAILGATER -Wednesday Night
THE ALLEN MVP -Thursday Night
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- Opportunity to welcome all attendees and hand out drink tickets
- Opportunity to address attendees
- Suggestions for food and drinks at the event
- Highlighted announcement on conference app
- An electronic Excel file of all conference attendees
- Includes a Prime Booth
- Includes ½ page advertisement in conference guide
NIAGRA FALLS (1) - $10,000 - Conference T-shirt & Landyards
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- Every conference attendee will receive a branded shirt and lanyard
- Maximum visibility during the conference, as attendees will wear them on the conference t-shirt day
- Brand longevity, as attendees will wear well after the conference
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BEEF ON WECK (4) - $7,000 - Dedicated Meal Host
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- Highlight of the sponsor during meal announcements
- Promotional materials on tables
- Sponsorship in the conference app on the event page
- Wednesday Breakfast
- Wednesday Lunch
- Thursday Breakfast
- Thursday Lunch
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LAKE ERIE (1) - $4,000 - Conference CupÂ
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- Every conference attendee will receive a branded cup during the event
- Maximum visibility during the conference, as attendees will hold them during the networking social
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ERIE CANAL (1) - $3,000 - Conference Tote
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- Every conference attendee will receive a branded tote
- Maximum visibility during the conference, as attendees will carry them during the conference
Off-site Trip (3) - $5,000Â
- Parks Tour (1)
- Leisure Trip (1)
- Off-Site Transportation (1)
- Signage denoting your support
- Opportunity to welcome attendees on the bus and attend the trip
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Conference Refreshment Stations (3) - $3,500
- Signage and recognition are located near beverage and snack tables throughout the conference
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VIP Awards Hour (1) - $3,000 - Host of the Hour
- Host the award winners, their guests, and the NYSRPS Board to attend a VIP pre-toast
- An exclusive and intimate opportunity
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Keynote Speaker (1) - $3,000
- Advertisment during Keynote
- Announcement during Keynote
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Conference App (1) - $2,500
- Logo prominently on the conference app
- Maximum visibility, as every attendee will use the app during the conference
Conference Enhancements - $1,500
- Conference Pen
- Welcome Bag Snacks
- Promotional Items
Social Media Spotlights -$250 Members / $550 Non-Members
Being featured on the NYSRPS Facebook and Instagram pages is an excellent opportunity for your company! Your feature will amplify visibility, encouraging likes, shares, and conversations that extend your message even further and deepen your connection with the communities we collectively serve.
*Only available to registered conference exhibitors
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Dedicated Email Blast -$750 Members / $1,250 Non-Members
Promote your brand, product, or service directly to a highly engaged audience of over 3000 park and recreation professionals.
*Only available to registered conference exhibitors
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Conference Guide
- Full page - $600 Members / $1,100 Non - Members
- Half page - $350 Members / $750 Non - Members
Secure your space in our Annual Conference guide. The event program is provided to all conference attendees. The publication provides a complete schedule, event and session details, maps, and more.
This is a limited opportunity; printed ads will be limited to four (4) pages only.
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Promotional Welcome Bag Inclusion - $600 Members / $1,100 Non - Members
Make a lasting first impression by placing your brand directly into the hands of every attendee. This opportunity includes the inclusion of a flyer (up to 3) and/or promotional item (up to 2) in our official conference welcome bags, distributed to all registered participants upon arrival.
Whether your goal is brand awareness, lead generation, or long-term relationship building, we can help design a sponsorship that delivers results.
If you would like to customize a sponsorship package to meet your business goals, please contact our Sponsorship Committee Chair, Nicole Caviola at ncaviola@lewisborony.gov